Venue Rental Terms
• Includes use of bathrooms
• Does not include office space, utility rooms, or storage areas
• Includes an event coordinator prior to and the day of your event. The event coordinator does not decorate.
• Includes (check all areas that apply)
Front Cocktail Area
Wall Art Removal
• Maximum Standing Occupancy= 49
• Maximum Seated Occupancy= 49
RENTAL PERIOD & EVENT HOURS
All Rental Areas have a minimum of 4 hours on Friday and Saturday evenings. All events must end by Midnight. A deposit of 50% of the estimated Rental Fee is required to reserve the space, due upon execution of this Agreement. The remainder of the balance is due 7 days prior to the special event.
Base Rental Fees:
Gallery Area - $80/hr (4hr minimum)
Front Cocktail Area - $40/hr (4hr minimum)
Kitchen - $40/hr (4hr minimum)
Classroom A - $120/hr (2hr minimum)
Classroom B - $120/hr (2hr minimum)
Wall Art Removal - $400 per day
ADDITIONAL TIME FOR SETUP, ROOM DECORATING, VENDORS, ETC.
If the renter or its vendors need additional time for set up, room decorating, etc. the renter may ask for access to the area beyond the contracted hours for an additional charge. Additional setup hours must be contiguous with event hours, i.e. additional set-up or breakdown time is only available for the hours immediately before or after the event and at Primary Paint Party’s discretion. You must request this time in writing at least 14 days prior to your event.
Additional set-up and breakdown time will be billed at the rate of
$100.00 per hour for the Gallery Area
$50.00 per hour for the Front Cocktail Area
$50.00 per hour for the Kitchen Area
$150.00 per hour for Classroom Area
SECURITY & DAMAGE DEPOSIT
For larger events that exceed 75 guests within the total agreed rental time and provide alcoholic beverages, a minimum of one security guard is required.
In addition to the rental fee, Renter is required to provide a $300 refundable
damage deposit upon booking pending no damages and full execution of attached Clean-Up Checklist. Damage deposit must be paid in full immediately at the time of rental to secure rental.
Any loss of artwork and/or damage to artwork or venue during agreed event hours will be the
responsibility of the Renter. If the hosts or guests arrive earlier or leave later than the agreed upon rental time, the host will not be refunded all or part of their deposit or rental fees based on use of time.
If the Renter’s event must be cancelled for any reason, he/she must inform the gallery at a minimum of 30 days prior to agreed rental date. The rental deposit will be refunded less a $250 nonrefundable fee. If the Renter cancels the event within 7 days of the event, the full deposit fees are nonrefundable.
No event may begin without full payment of the Rental Fees. If all fees are not paid
as specified in this Agreement, Primary Paint Party reserves the right to remove the event from it’s calendar, refund all PrimaryPaintParty.com associated ticket sales to event guests and deposit is nonrefundable.
Cancellation Cont’d: If cancellation of the event is on behalf of The Gallery, due to uncontrollable circumstances, i.e. Dangerous weather, power shortage etc., the Renter shall be offered a secondary event date or refund at Primary Paint Party’s discretion.
INSURANCE (Organizations and companies ONLY)
A certificate of insurance for bodily injury and property damage liability protection in a combined single limit amount of no less than $500,000 is required with each rental.
Renter is responsible for all setup including chairs, tables and/or equipment. The Gallery owns a limited number of tables and chairs that may be used at no additional charge. The Gallery does not provide linens, PA/video equipment, microphone, ice, glasses, dishes, or utensils.
Lost and found items will be stored for 30 days and then donated to a charitable organization.
Artwork may not be touched, moved or altered by the Renter or guests. There is an additional $400 daily charge for removing artwork from the walls of the gallery.
Electrical cords must be taped to the floor for safety. The gallery will post signage advising walk-ins of a private function during your event.
A “Clean-Up” checklist will be provided prior to Renter’s event. Failure to complete the “clean-up
checklist may result in forfeiting your damage deposit.
DECOR & USE RESTRICTIONS
At no time is renter allowed on a ladder. Primary Paint Party staff must complete all decorating work on a ladder. If you need ladder work, you must notify Primary Paint Party staff in writing at least 7 days before your event. Rental rates are for private parties only. Smoking is NOT permitted in the building. The use of raw rice, confetti, glitter, smoke and bubble machines is prohibited. Use of such materials will result in a $250.00 deduction from the damage deposit. You may not put holes in any walls for any reason. Youth functions (under age 21) are required to have one adult chaperone (over age 21) per 10 minors. Alcoholic beverages will not be served at youth functions. Alcoholic beverages may NOT be sold in the Gallery or any other areas. Candles may be used only if the candles are in containers and the wick of the candle is at least two (2) inches from the top of the container. There is a limit of three (3) candles per table and one (1) candle per window. Primary Paint Party reserves the right to remove candles at their discretion. All items brought into the rental area (e.g., personal items, decorations, props, etc.) must be removed immediately following the event. Items that are not removed will be disposed of by Primary Paint Party and the cost of such disposal will be deducted from the security deposit.
FOOD AND BEVERAGES
All food preparation and service must be arranged and provided by the Renter.
The Gallery has a small kitchen space, appropriate for food and beverage service. All materials stored in the cabinets and kitchen are property of the Gallery and not available for use. Renter must provide table coverings if desired, utensils, and food storage materials, napkins, glassware and plate ware. These items may be part of a Gallery provided theme package.
If alcoholic beverages are served, Renter takes all responsibility for loss or damage as a result of their misuse and indemnifies Gallery against any and all claims of injury or damage as a result of such service. It is the responsibility of the Renter to not serve alcohol to minors or to allow an excess intake of alcohol by any attendee. The Gallery reserves the right to close a bar service should it be judged necessary to protect the facility, artwork or safety of visitors. The Gallery also reserves the right to ask any guests that violates these terms to leave the premises.
You hereby release the gallery of responsibility of any illegal activity committed by said Renter or guests.
Smoking is not allowed in the Gallery.
No frying food inside the Gallery or other areas. Oils released in the air are damaging to the artwork.
Performances and /or the placement of musicians, instruments or equipment may not endanger guests or artwork.
Musicians/DJs must set up inside the Gallery. Volume level must remain moderate.
If there are complaints against noise, the Gallery reserves the right to ask for the volume to be lowered.
Photography is allowed in the Gallery; however, the work of the artists may not be recreated for any purpose and the images of said works may not be reprinted or sold. Any infractions will be legally pursued in a court of law.
The Gallery can accommodate 49 guests using cocktail style receptions considering the use of both the Gallery and other areas. The gallery can comfortably accommodate 49 guests using dinner style seating. If there are any issues with space beyond said occupancy, i.e. The Fire Marshall shuts down the Renter’s event due to overcrowding or any other issues, no refunds are granted.
Valet parking services may be hired at the discretion of the Renter, parking lot parking and street parking is available but not guaranteed. The Gallery is not responsible for any parking violations or discrepancies.
Renter agrees that Primary Paint Party is not responsible for any items personal or otherwise brought into the event facility or in the facility’s parking lots that are lost, stolen, damaged or otherwise lose value. Renter specifically waives and agrees to indemnify and hold harmless Primary Paint Party LLC, its agents, employees and assigns, from any claims, loss or damage to any guests, vehicles or others as a result of the use of said event space, adjacent areas, parking lot and Primary Paint Party site or areas traversed to access said event space, unless said claim, loss or damage is the result of Primary Paint Party, its employees, or agents, direct intentional misconduct.
This Agreement represents the entire agreement between the Renter and the Gallery. If any part of this agreement is held to be illegal, void, or unenforceable in relation to any other part: in such case, the document shall be construed as if such invalid or unenforceable provision had not been included. A waiver of any breach of any of the provisions of this Agreement shall not be construed as a continuing waiver of other breaches of the same provision or other provisions hereof. This Agreement shall not be assigned, but shall inure to the benefit of the successors of the Gallery.
CHOICE OF LAW
This Agreement shall be governed by the law of the State of Texas